The purpose of this fundraising policy is to allow for financial augmentation of curricular and extra-curricular programs in schools. It is intended to reduce the competition between schools and organizations for raising funds, and reinforce a belief that fundraising should not detract from instructional purposes and not be used for entertainment or commercial purposes.
- 2.1. Schools should reduce time spent for fundraising. The task of the school is to teach students. Time, effort, and emphasis going into fundraising for the schools should be minimized.
- 2.2. There is to be no door-to-door approach to homes of parents and citizens for fundraising pertaining to the schools. Fundraising products cannot be taken to class or be sold or ordered in the classroom.
- 2.3. Students are not to be released from school for fundraising purposes. Students are not allowed to sell items to other students during class time.
- 2.4. Pressure will not be brought upon students to fundraise. They must not be made to feel they "must" bring money or other items to school.
- 3.1. Door-to-Door Not Permitted: Sales that could be perceived by the student as requiring door-to-door to be accomplished are not permitted.
- 3.2. In-School Projects: The primary fundraising emphasis for schools should be where items are sold at school during special events such as: Annual Halloween Carnival (elementary); concessions at activities as well as dance tickets (secondary).
- 3.3. Clubs, Organizations, Activities Use of Funds: The funds raised (for school purposes) by any school organization or group must be used for a prior approved educational purpose in accordance with School District policies and procedures. The funds must be deposited within the school's financial account, and accounted for in accordance with the Utah State Board of Education's "Budgeting, Accounting and Auditing Procedures".
- 3.4. Yearbook: In order to save space and reduce expenses, it is suggested that the names of the businesses donating funds be listed in the yearbook without a picture.
- 3.5. Charitable fundraisers Should Be Related To Character Education: Fundraising that involves student effort, or donations by others, may occur for service projects designed to enhance the community as part of a school's civic and character education.
- 3.6. Scholarships: Donations for scholarships are encouraged; donations can be made direct to a high school for a specific scholarship, to the Sterling Scholar Program, or to the Foundation for Students for Washington County School District.
- 3.7. Recycling: May occur as part of civic and character education for school-generated recyclable materials.
- 3.8. Individual Parent or Citizen Donations: If a parent or citizen desires to make an individual donation directly for the benefit of a school, the school principal is authorized to accept the donation in behalf of the School District for that particular school. If there are questions relative to appropriateness of the donation for educational purposes, the principal should consult with the Superintendent. It is highly recommended that donations occur through the Foundation for Students of Washington County.
- 3.9. Anonymous Option: If a donor wishes to remain anonymous relative to donations, that wish will be honored.
- 3.10. One Annual Contact To Businesses (High Schools Only): Each high school in the District will be allowed one annual contact to local businesses for the purpose of fundraising and soliciting merchandise donations.
- 3.11. Advertising Requests: Principals should minimize impact to advertising requests on businesses. Businesses contacted for advertising purposes (i.e. banners in gymnasiums or signs on the baseball fences) will not be included in the one-time per year contact.
- 3.12. Revenue To Be Budgeted: Once the revenue is collected by each school under the direction of the high school principal, the income is to be budgeted-out in an equitable manner to help meet the educational needs of the school and various school organizations.
3.14. PTA Operational Budget: Since the PTA has some minimal operational financial needs over and above their annual membership drive, and the organization helps the schools in many ways, it is recommended that the school principal and PTA president annually decide an amount required for the PTA operational budget. The PTA will then decide on the appropriate fundraiser to meet their needs, using as a guide the fundraising policy set forth.
3.15. Coordinated by School Principal: Any booster club or special interest organization is to work with the school principal to establish the best use of funds the organization wishes to donate.
Distribution: Board Members, Superintendent, Associations, Assistant Superintendents, Administrators and Principals.