1.1. To establish district registration and school transfer procedures1.2. To establish kindergarten/elementary enrollment procedures
1.3. To establish registration policy for out-of-district students, including foreign students.
Each student shall attend the school designated according to his or her primary residence. Choice is available to district and Utah State, out-of-district students within the procedures established by the Utah Code and State Board of Education. Kindergarten enrollment will follow rules established by the Utah Code. Out-of-state residents, including foreign students other than exchange students, shall pay tuition as established the by WCSD Board of Education.
3.1. Definitions:3.1.1. Resident Student:3.1.1.1. A minor child is considered a resident of the WCSD when: the parent or legal guardian is domiciled within the school district boundaries; or3.1.1.2. the child resides in WCSD while in the custody or under the supervision of a Utah state agency, or other public or private agency authorized by the state of Utah as legal custodian; or
3.1.1.3. while living with a responsible adult resident of the district, and the Board of Education has determined, in accordance with policies of the State Board of Education, that the child's physical, mental, moral, or emotional health is best served by considering the child to be a resident for school purposes; or
3.1.1.4. if the child is an emancipated minor domiciled with the school district boundaries
3.1.2. In-State, Non-Resident Student: A student whose custodial parent or legal guardian resides in another school district of the state.
3.2.1.2. Students who meet the requirement of homeless under the McKinney-Vento Homeless Act will have 30 days to meet the immunization requirements. (3-21-06)
3.1.3. Legal guardianship: If guardianship of a minor child is awarded to a resident of the district by action of a court, the child becomes a resident of the district.
3.2. Registration Procedures
3.2.1. The District requires the following documents and information be provided to the school during registration:3.2.1.1. Social security number: students are encouraged to provide for purposes of identification.3.2.1.2. Students shall provide an accurate and complete immunization record or immunization exemption. Some latitude is provided if shot sequence is begun (see WCSD policy 2330 and Utah Code 53A-11-301 to 306). Students not in compliance shall be provided written five-day notice of intent to exclude. Exclusion shall occur if student is not in compliance. (53A-11-306)
3.2.1.3. Birth Certificate: A birth certificate, or other reliable proof of the student's identity and age together with an affidavit (a statement made under oath and notarized) explaining why the birth certificate cannot be provided must be provided. Parents have until thirty days after enrollment to produce the certificate. A copy of the birth certificate will be placed in the student's cum file.
3.2.1.4. Transcript Authorization Request. Provide a signed authorization to request official transcripts and other records from a previous school. Provide a class schedule and/or achievement record (report card) from previous school.
3.2.1.5. Twelfth grade students who do not graduate with their class shall not usually be allowed to enroll again the following year in a regular high school. These students must consider other alternatives to complete their high school education such as: adult education diploma, GED testing, college credit, independent study, and so forth.
3.2.1.6. Youth-in-custody or similarly designated students: Prior to registration, the responsible agency shall provide current assessment information, social history, academic records, medical history, indicators or danger to self or others, gang or other criminal involvement, etc. Such students and an official representative of the custodial agency, if one is involved, shall make an appointment and meet personally with local school administration prior to the registration process to determine his/her best educational placement. The request for admission shall be approved providing the student has not been expelled from his/her previous school.
3.3. Kindergarten/elementary enrollment.
3.3.1. In each school District, the public schools shall be free to children between the ages of six and eighteen years who are residents of said District and, also, to persons over 18 who are domiciled in the State of Utah and have not completed high school and are taking courses directly related to earning a diploma. (53A-12-101)3.3.2. Entry into Washington County District schools shall be determined by chronological age. Children who are five (5) years of age before September 2nd of a given school year, will be enrolled in kindergarten.
3.3.3. In unusual circumstances where deemed justified by the involved teachers, principal, parents, and School District Office, an advanced placement of a child may be made to exclude further kindergarten involvement. Such action may be taken, however, only after the school has had adequate time (as determined by the principal) to assess the student's social, emotional and physical well- being and academic performance levels.
3.3.4. Children who have not completed an accredited kindergarten program may enroll in first grade provided they have reached the age of six (6) before the 2nd day of September. (01/13/87)
3.3.5. Students entering kindergarten must show a certified copy (see 3.2.1.3) of a birth certificate, or other reliable proof of the student's identity and age together with an affidavit (a statement made under oath and notarized) explaining why the birth certificate cannot be provided. Parents have until thirty days after enrollment to produce the certificate. A copy of the birth certificate will be placed in the student's cum file.
3.3.6. It is highly recommended that prior to entering kindergarten, students have a physical examination to include vision screening. Compliance with immunizations in accordance with the State Department of Health is required. (See policy 2330 Immunizations and Utah Code 53A-11-301 to 306.)
3.4. Attending School Out of Boundary:
3.4.1. To promote stability and predictability of attendance numbers, it is preferred that each student in the District attend the school designated by his or her place of residence. Notwithstanding that preference, students who reside within the district may attend any another school within the district other than their designated school of residence subject to the following conditions:3.4.1.1. the capacity of the program, class, grade level, or school building3.4.1.2. maintenance of heterogeneous student populations if necessary to avoid violation of constitutional or statutory rights of students
3.4.1.3. school of residence not offering a program the student requires for graduation; and
3.4.1.4. willingness of student to comply with district/school policies.
3.4.1.5 Transfer application for a current school year (i.e., changing schools after the year has begun) are considered based on factors such as: program availability, space, effect on the sending and receiving school/classroom, and the level of disruption the transfer presents to the student, classroom, and teachers involved.
3.4.1.6 In cases where a transfer application is made based on the intent to move into a new attendance area in the future, the school Principal may ask the applicant to produce evidence that such a move is imminent.
3.4.1.7 Any frequent movement of students among schools is discouraged.
3.4.2 If a transfer is granted the following conditions apply:
3.4.2.1 A student attending a school outside of the school-of-residence must remain in good standing. Every effort should be made on the student's part to have acceptable citizenship, attendance, and grades. If not, the student will return to the school of residence.3.4.2.2 Transportation to the school is the responsibility of the parent/guardian.
3.4.2.3 Transfer approval is granted on an individual student basis. There is no enrollment guarantee for siblings, neighbors, or friends.
3.4.2.4 In secondary schools the approved transfer application is for all grades and schools, in that feeder system.
3.4.2.5 In the elementary schools, the approved application is for the current grade (school year) only. The parent/legal guardian must re-apply for subsequent years. The application fee is waived for continuing application.
3.4.2.6 If a student resides with another adult (other than the parent or legal guardian) and the student wants to attend school outside of the boundary where their parent or legal guardian resides. Legal guardianship papers must be received by the District Office indicating a new guardian has been appointed. The student is expected to reside with the new legal guardian and to attend school in the attendance area of the new guardian as a resident student. Forms can be obtained at the District Office.
3.4.2.7 A transfer may adversely affect the student's eligibility to participate in activities sanctioned by the Utah High School Activities Association.
3.4.3 In-District Transfer Procedures
3.4.3.1 Transfer applications are obtained at the school where the student desires to attend. The completed application is reviewed by the school principal. The principal of the requested school may consult with the principal of the school of residence to assist in evaluating the application. The principal(s) may request a meeting with the parent and student to gather more information relative to the request for transfer.3.4.3.2 The principal may deny applications from students who have committed serious infractions of the law or school rules, or have been guilty of chronic misbehavior. Requests may also be denied if the transfer could cause disruptions in the school, or place unreasonable burdens on school staff. The principal may allow for provisional enrollment of the student, establishing conditions under which enrollment would be permitted or continued.
3.4.3.3 In an effort to maintain the established teacher-pupil ratio the principal may deny applications that would adversely affect the suggested pupil-teacher ratio in the requested grade, class, program, and/or track.
3.4.4 If a student has attended a high school in Washington County, and the student's parent or guardian moves outside that school's attendance boundary, but still within the District, the student may complete high school at the previous school, subject to the conditions stated in 3.4.2.
3.4.5 If a student changes his or her place of residence within the District during the school year, the student shall have the option of remaining in the school where he/she was originally registered for the remainder of that school year or of moving to the school assigned to the new attendance area, without the need to comply with the application requirements of this policy, subject to the provisions outlined in 3.4.2.
3.4.6 No recruiting of students from one school to another shall be permitted under any circumstances. Enrollment must be in compliance with of policies established by the Utah State Board of Education in consultation with the Utah High School Activities Association.
3.4.7 A student whose parent(s) is at least a half-time employee of the District shall have the option to attend either the school located in his or her attendance area or any school, within the same cone site where his or her parent(s) is assigned, provided that the parent(s) resides within the District boundaries. (Subject to the provision of 3.4.3.3).
3.4.8. The Board may limit the use of this employee option. This option may, also, be limited by the 90% rule, unless the student has already enrolled at the school.
3.4.9. Open Enrollment Procedures
3.4.9.1 Prior to November 30th of each year the Board of Education shall announce procedures for student to follow in applying to attend school other than their respective schools of residence, and designate which schools and programs will be available for open enrollment during the coming school year.3.4.9.2 Schools that are at or above 90% capacity enrollment are considered closed for purposes of open enrollment.
3.4.9.2.1 In determining a school's capacity, portable or temporary classrooms are not factored in. Schools on a year-round schedule are considered to be above capacity.
3.4.9.2.2 If construction, remodeling, or other circumstances beyond the control of the Board do not reasonably permit the Board to make sufficiently accurate enrollment projections for a given school to determine whether the school should be designated as available for open enrollment or transfer consideration for the coming year, the Board shall permit submission of applications for that school. Applicants will be notified that a decision may be delayed until further information is available.
3.4.9.3 The Superintendent may designate the schools which students shall attend as they move from elementary school to middle school to high school. Attendance at a specific elementary, intermediate, or middle school does not guarantee attendance at any subsequent school/level.
3.4.9.4 The Board of Education may limit open enrollment options when they negatively affect the capacity, programs, class size, grade levels or school buildings of the resident or the receiving school.
3.5. Non-Utah Residents:
3.5.1. All students whose parents are not a resident of the state of Utah are non-resident and shall pay tuition. However, a minor child whose parent or legal guardian neither resides nor is domiciled within the state is considered a resident of the district if it is established to the satisfaction of the Assistant Superintendent that:3.5.1.1. the child was placed and is being supervised by a private or public agency which is authorized to provide residential or child placement services by the state; and3.5.1.2. does not receive significant payment from any out-of-state source for services rendered the child; or the child is an emancipated minor who resides within the district; or
3.5.1.3. the child lives with a responsible adult who is a resident of the district and is designated as the child's legal guardian in accordance with Section 53A-2-202; and
3.5.1.4. the child's presence in the district is not for the primary purpose of attending the public schools; and
3.5.1.5. the child's physical, mental, moral, or emotional health would best be served by considering the child to be a resident for school purposes.
3.5.2. Fees and tuition must be paid prior to enrollment of out-of-state, non-resident students.
3.5.3. Schools shall not enter non-resident, foreign exchange, or privately placed foreign students without clearance from the WCSD.
3.5.4. Attendance by non-resident students shall not be permitted except with payment of full tuition. When full tuition is accepted, the student is not included for the purpose of apportionment of state funds.
3.5.5. These students shall provide a report card or written record of withdrawal from the last school they attended. Any information regarding medical history, immunization, birth certificate, psychological testing, social history, aggressive or violent behaviors must be reported.
3.5.6. Washington County School District may deny placement for any of the following reasons:
3.5.6.1. School or district space limitations, i.e. 90% occupancy3.5.6.2. Curricular offerings
3.5.6.3. Athletics
3.5.6.4. Staffing limitations
3.5.6.5. Requests for teachers when programs are available in school of residence
3.5.6.6. Program issues
3.5.6.7. Student who is a threat to safety of other students or staff.
3.5.6.8. Student who is suspended or expelled from school.
3.6. In-state, Non-district Residents: (53A-2-207 through 213)
3.6.1. A student, whose custodial parent or legal guardian resides in another school district of the state, may receive permission to attend Washington County School District when written permission for enrollment is granted by the Assistant Superintendent over Elementary or Secondary schools. Permission may be granted when:3.6.1.1. Enrollment has been requested in writing by the non-resident district by the custodial parent or legal guardian of the student prior to the third Friday in February (4-03) for initial enrollment to begin the following year, and3.6.1.2. Notification in writing is received from the Board of Education of the district of residence releasing the student from the district of residence to the WCSD; and
3.6.1.3. Both districts shall approve the agreement and file it with the State Board of Education. The non-resident district shall notify the resident district by April 15 of the student's intent to enroll.
3.6.1.4. After January 31, no one may apply to transfer for the following school year. Exceptions may be permitted under those situations in which the District determines there are conditions of unusual, extraordinary special need which warrant and justify such action.
3.6.1.5. A school district shall charge applicants a one-time $5 processing charge, to be paid at the time of application.
3.6.1.6. Once enrolled in a non-resident school, the student may remain enrolled, subject to compliance with rules and standards established for all students by the non-resident district, and is not required to submit annual or periodic applications.
3.6.1.7. The average daily membership of the student may be added to that of other eligible students attending schools within the district for the purpose of apportionment of state funds. Also, the resident district shall pay the non-resident district one-half of the amount of which the resident district's per student expenditure exceeds the value of the state's contribution. (53A-2-210)
3.6.1.8. Students permitted to enroll from another district are considered residents of the district and shall be reported to the state on the S3 annual report.
3.6.1.9. A school district shall notify the parent or guardian of a student in writing by March 1 whether the application submitted under the Utah Code, Section 53A-2-207 has been accepted or rejected. Rules for acceptance and rejection shall follow Utah Code 53A-2-208.
3.6.1.10. If an application is rejected, the non-resident district shall state in the notification the reason for rejection.
3.6.1.11. The parent or guardian shall notify the non-resident district by April 1 whether the student intends to enroll in the non-resident district. This notice of intent to enroll obligates the student to attend the non-resident district during the following school year for the entire school year.
3.6.1.12. The student's application shall identify the reason for enrolling in the non-resident district. The parent or guardian may request a particular school or program from those that are available to them as identified on the projected building capacity list.
3.6.1.13. Standards for accepting or not accepting students shall include:
3.6.1.13.1. The projected capacity of a program, class, grade level, or school building.3.6.1.13.2. Residence school not offering a program the student requires.
3.6.1.13.3. Requests for teachers when program is available at school of residence.
3.6.1.13.4. Program issues.
3.6.1.13.5. Habitual misconduct resulting in suspension or expulsion from resident district.
3.6.1.13.6. The student graduates.
3.6.1.13.7. The student is no longer a Utah resident.
3.6.1.13.8. The student is suspended or expelled from school, a threat of safety of other students.
3.6.1.13.9. The District determines that enrollment in the school in question will exceed 90% of maximum capacity during the coming school year, provided, however, that the provisions of this subparagraph shall not apply if enrollment in this District began on or before January 1, l993.
3.6.1.13.10. The determination of which such students will be excluded from continued enrollment in the District during a subsequent year shall be based upon time enrolled in this District, with those most recently enrolled being excluded first.
3.6.1.13.11. Students who will not be permitted to continue their enrollment shall be so notified not later than March 15 of the current school year.
3.6.1.13.12. Habitual misconduct resulting in suspension or expulsion in previous school.
3.6.1.14. Standards are not to include previous academic achievement, athletic or other extra-curricular ability, requiring special education services for which space is available, English language proficiency, previous disciplinary proceedings, except those mentioned in 3.6.1.10.
3.6.1.15. Rules adopted by the State Board of Education, in conjunction with the Utah High School Activities Association, shall be followed regarding students seeking to participate in interscholastic competitions under the options program.
3.6.1.16. Transportation: The parent or guardian of a non-resident student shall:
3.6.1.16.1. Arrange for the student's own transportation to and from school3.6.1.16.2. The District shall provide transportation for a non-resident student on the basis of available space on an approved route within the District to the school of attendance so long as the student's presence does not increase the cost of the bus route.
3.6.1.17. To return to the resident district or to transfer to a different non-resident district at any time after enrollment in a non-resident district, the parent or guardian of the school shall follow the same procedure established earlier, except that only notice and not application is required to return to the resident district.
3.6.2. Credits: Notwithstanding non-district residence status, this District shall accept credits towards graduation of a non-district student that were awarded by a school accredited or approved by the Utah State Board of Education or a regional accrediting body recognized by the U.S. Department of Education.
3.6.3. Diplomas: A diploma shall be awarded to a Utah resident, non-district student attending school within this District during the semester immediately preceding graduation if the student meets graduation requirements generally applicable to students in the school.
3.6.4. Withdrawal: A parent or guardian of a Utah resident, non-district student who is enrolled in a Washington County school may withdraw the student from the District for enrollment in another Utah district by doing one of the following:
3.6.4.1. By March 15 of the current school year, deliver notice to this District that the student intends to enroll in the District of his or her resident for the coming school year, or3.6.4.2. If attendance for the coming school year will be in a school in another Utah district, where the student does not reside, by submitting on or before March 15 of the current school year to this District a notice of intent to enroll in another Utah district in the coming school year, and by including with that notice a letter of acceptance from the proposed district of attendance.
3.6.4.3. If a parent or guardian desires the enrollment or change during the school year at any time, or if the decision is made after March 15 of the current school year to change the Utah district of attendance at the beginning of the coming school year, the parent or guardian and student must obtain approval for such action from both the district of current attendance and the district in which enrollment is sought.
3.6.4.4. Upon withdrawal, unless provisions have been previously made for enrollment in another school, this District shall immediately notify the district of residence, which shall enroll the student in the resident district and take such additional steps as may be necessary to ensure compliance with laws governing school attendance.
3.7. Foreign Exchange and Privately Placed Foreign Students (6-10-03)
3.7.1. The primary purpose of the enrollment of foreign students is to improve the students' knowledge of American culture and language.3.7.2. All foreign students must be approved for enrollment through the Washington County School District Office.
3.7.2.1. Foreign Exchange Students (J-1 status):3.7.2.1.1.Foreign exchange students will be considered for enrollment in the Washington County School District if the student can be included in the appropriate reporting for regular funding from the State. (9-12-06)3.7.2.1.2. Foreign exchange students cannot be placed after the July 1st deadline. Exceptions must be approved by the Superintendent.
3.7.2.1.3. Students shall provide records that allow proper grade placement. These shall include demonstrated English language proficiency, courses completed, grades earned, recommendations from teachers or principal, health records/immunizations, and a copy of completed agency application for foreign exchange students.
3.7.2.1.4. Students shall complete a tuberculin skin test after arrival, and are expected to maintain at least a 2.0 GPA.
3.7.2.1.5. If tutoring is required to help a student succeed, any costs may be the responsibility of the host family or agency.
3.7.2.1.6. Students are not eligible for English as a Second Language, special education programs, or other remedial programs.
3.7.2.1.7. Those not meeting these expectations will be referred back to the sponsoring agency or individual to return home.
3.7.2.1.8. Foreign exchange students may earn a certificate of completion indicating courses taken.
3.7.2.1.9. Foreign exchange students desiring a high school diploma must meet all district graduation requirements and submit request to the school office by September 1st of that school year.
3.7.2.1.10. Students shall not be allowed to enroll in Driver Education during their first semester. They may participate the second semester with written approval of the sponsoring agency or family.
3.7.2.1.11. Students shall pay all appropriate school fees and participation charges and are not eligible for fee waivers.
3.7.2.1.12. Foreign exchange students involved in Utah High School Activities Association sanctioned events must meet all UHSAA eligibility requirements.
3.7.2.1.13. Foreign student students shall not be allowed to graduate if they have already done so in their home country.
3.7.2.2. Foreign Students (F-1 students).
3.7.2.2.1. The Illegal Immigration Reform and Immigrant Responsibility Act of 1996 limits F-1 student's attendance to a cumulative total of 12 months in public secondary schools (grade 9-12).3.7.2.2.2. F-1 Students must pay tuition in advance, along with showing proof of insurance, immunization, and Power of Attorney paperwork being completed.
3.7.2.2.3. F-1 students must be able to speak fluent English.
3.7.2.2.4. A letter from the school must be in the School District indicating they will be able to take an F-1 student.
3.7.2.2.5. If a F-1 students wishes to graduate, they must meet all district graduation requirements and have applicable information in to the school by September 1st.
3.7.2.2.6. F-1 students shall provide records that allow proper grade placement. These shall include demonstrated English language proficiency, courses completed, grades earned, recommendations from teachers or principal, etc.
3.7.2.2.7. F-1 students are not eligible for English as a Second Language, special education programs, or other remedial programs.
3.7.2.2.8. F-1 students may earn a certificate of completion indicating courses taken.
3.7.2.2.9. F-1 students shall not be allowed to enroll in Driver Education during their first semester. They may participate the second semester with written approval of the sponsoring agency or family.
3.7.2.2.10. F-1 students shall pay all appropriate school fees and participation charges and are not eligible for fee waivers.
3.7.2.2.11. F-1 students are expected to maintain at least a 2.0 GPA.
3.7.2.2.12. F-1 students involved in Utah High School Activities Association sanctioned events must meet all UHSAA eligibility requirements.
3.7.2.2.13.. Foreign students shall not be allowed to graduate if they have already done so in their home country.
3.8. Homeless Students (3-21-06)
3.8.1. The McKinney-Vento Act defines “homeless children and youth” as individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:
3.8.1.1. Children and youth who are:3.8.2. A school selected on the basis of a “best interest determination” must immediately enroll the homeless child or youth, even if the child or youth is unable to produce the records normally required for enrollment (such as previous academic records, medical records, proof of residency, birth certificates, or other documentation). The enrolling school must immediately contact the school last attended by the child or youth to obtain relevant academic or other records.
o Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as doubled-up);
o Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
o Living in emergency or transitional shelters;
o Abandoned in hospitals;
o Awaiting foster care placement; or
o Unaccompanied youth.
3.8.1.2. Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.
3.8.1.3. Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
3.8.1.4. Migratory children who qualify as homeless because they are living in circumstances described above.
3.8.3. In determining what is a child or youth’s best interest, an LEA must, to the extent feasible, keep a homeless child or youth in the school of origin, unless doing so is contrary to the wishes of the child or youth’s parent or guardian. If a State receives funds under the McKinney-Vento program, every district in that State-whether or not it receives a McKinney-Vento subgrant from its SEA-is prohibited from segregating home less students in separate schools or in separate programs within schools, based on the child’s or youth’s status as homeless.
3.8.4 If a child or youth needs to obtain immunizations, or medical or immunization records, the enrolling school must immediately refer the parent or guardian to the LEA homeless liaison, who must assist in obtaining the immunizations or records. The records must be maintained so that they are available in a timely fashion when the child enters a new school or school district. To facilitate immediate enrollment, timely transfer of records from school-to-school should also take into account procedures for state-to-state record transfers.
3.8.5. If a dispute regarding a homeless child’s education rights occurs, every effort will be made to resolve the complaint or dispute at the local level before it is brought to the Utah State Office of Education. It is the responsibility of the personnel in the school or District of residence to inform the complainant of Complaint Resolution Procedures.
3.8.5.1. If a question concerning the education of homeless child/youth arises, the first person to be contacted in the School District is the Child Services Coordinator (Homeless Liaison).
3.8.5.2. The Child Services Coordinator (Homeless Liaison) will inform the family that they may seek legal or advocacy service if they deem it necessary. The parent/guardian may bring an advocate to the meeting.
3.8.5.3. The complaint will be discussed with the Child Services Coordinator (Homeless Liaison). If the Child Services Coordinator believes the complaint is justified, the complainant shall present it in writing and discuss it again with the Child Services Coordinator (Homeless Liaison). Included in the complaint should be:
- a description of the complaint
- the name(s) and age(s) of the children involved
- the name(s) of involved School District personnel and the district they represent
- a description of attempts that were made to solve the issue at the local level
3.8.5.4. The Child Services Coordinator (Homeless Liaison) will present the proposed resolution or plan of action to the complainant and the District Superintendent within five working days from the date of the written complaint.
3.8.5.5. If the complaint is not resolved at this level within five working days, it may again be presented to the District Superintendent. Within ten days the Superintendent shall provide the complainant with a written decision.
3.8.5.6. If the complaint is not resolved in a satisfactory manner at the local level, the complaint may be brought to the State Office of Education. Complaints made under this process must be made in writing and signed by the complainant. The local Child Services Coordinator (Homeless Liaison) shall assist the complainant in compiling necessary documentation. Include all written correspondence and address the complain to:
State Homeless Coordinator
Utah State Office of Education
250 East 500 South
P.O. Box 144200
Salt Lake City, UT 84114-4200
3.8.5.7. The State Homeless Coordinator will inform the School District of the complaint. The Coordinator will gather needed information from statements of the parties involved and may conduct an independent investigation through an on-site visit if necessary.
3.8.5.8. Within 30 days after receiving a complaint, the Coordinator with the Director of Education Equity and Director of the Section for School Law will resolve the complaint and inform interest parties, in writing, of the decision. All efforts will be made to resolve the complaint in the shortest time possible.
3.8.5.9. If the complainant disagrees with the decision, the complainant shall be advised of this/her option to file a complaint with the Office for Civil Rights.
4.0. Appeal process.
Students who feel that there are extenuating circumstances which should be considered are invited to request, in writing, a review of those extenuating circumstances. Requests explaining the circumstances should be signed by the student, the parent or guardian, and delivered to the School District Office. All written appeals will be considered by the School District Superintendent as designee of the Board, and her/his decision will be final.